| SES # | TOPICS | PERSONNEL | ASSIGNMENTS | NOTES |
|---|---|---|---|---|
| 1 | Production Chosen | Director Designers Producer | Script to TA Academic Admin. for copying and distribution to Rinaldi staff. Rights to be procured. | |
| 2 | 22 Weeks to Opening 1st Design Meeting | Full Design Team: [Director, Scenic, Costume, Lights, Sound Designers, TD.] Producer, (SM, Props optional) | Director Presents: Concept and Thoughts on Scope of Design Elements Discussion with Designers on Concept Rough Budgets Presented to Team Meeting Schedule is Discussed | Include faculty advisors for Student designers. |
| 3 | 20 Weeks to Opening 2nd Design Meeting | Full Design Team, Producer, (SM, Props optional) | Design Team Presents: Research Preliminary Costume Sketches/Images or Fabrics Rough Ground Plan, and/or Sketches, and/or White Paper Model Lighting Images Color and Texture Ideas Sound Plot Ideas | |
| 4 | 18 Weeks to Opening 3rd Design Meeting | Full Design Team, Producer, (SM, Props optional) | Design Team Presents: Rough Model Updated Rough Groundplan and Section Pencil Costume Sketches Preliminary Lighting Palettes and Concept Props List (Note Special, Materials, Uses, Complex, etc.) Special Problems, Materials, Special Effects, Actor Movement, Bare Feet, Safety etc. Run Crews Needed Color Choices | |
| 5 | 16 Weeks to Opening 4th Design Meeting - Presentation | Full Design Team, Producer, SM, Props, Crew Heads, Publicity | All Design Elements Presented and Finalized Scenic Painted Model (or) Painted Renderings Groundplan Elevations Section Elevations of Built Props Costume Painted Sketches (or) Sketches with Swatches Lighting Story Board/Sketches Sound Sound Plot | |
| 6 | 15 Weeks to opening | TD | Prepare Working Drawings and Detailed Budget | |
| 7 | 14 Weeks to Opening 1st Prod Meeting | Full Design Team, Producer, SM, Props, Crew Heads, Publicity [Production team] | Introduction Of Production Team Discuss Missing Personnel Directors Remarks on Production and Design Production Email List Discuss Detailed Production Schedule Production Hours Requirements Area Reports | |
| 8 | 14 Weeks to Opening | TD | Finish Working Drawings, Order Materials. | |
| 9 | 13 Weeks to Opening | Set Shop | Start Scenic Construction | Director and Production Stage Manager meet to discuss their working relationship and needs. A plan for auditions is created. |
| 10 | 11 Weeks to Opening 2nd Prod Meeting | Production Team | Fill in Missing Personnel Area Reports | Production Stage Manager gets audition 'sides' from Director. |
| 11 | 11 Weeks to Opening | Director, SM, Producer | Auditions for Production | Assistant Stage Manager is prepared to read with actors in auditions. |
| 12 | 10 Weeks to Opening | Costume | Actors Measurements | |
| 13 | 10 Weeks to Opening | Producer | Distribute Contact Info for Cast and Crew | |
| 14 | 8 Weeks to Opening 3rd Prod Meeting text | Production Team | Review Schedule Put In Schedule Rehearsal Schedule Review Missing Personnel Area Reports | Two weeks before rehearsal meet with the actors and the stage managers. Assign the actors the difficult task of learning the "foreign language" over the school break. |
| 15 | 4 Weeks to Opening | Director, SM, Actors | Start Rehearsals | Production Stage Manager begins taking rehearsal notes that are sent each evening after rehearsal. |
| 16 | 4 Weeks to Opening | TD, Crew | Put in Set - If Possible | |
| 17 | 4 Weeks to Opening 4th Prod Meeting | Production Team | Area Reports Rehearsal Details | Actors go to costume shop to get rehearsal shoes comparable to the ones they will use in the play. Ditto-any gear necessary, i.e. eyeglasses, skirt, etc. These are to be used in rehearsal daily. |
| 18 | 3 Weeks to Opening 5th Prod Meeting | Production Team | Area Reports Rehearsal Details | |
| 19 | 2 Weeks to Opening 6th Prod Meeting | Production Team | Area Reports Rehearsal Details | Stumble Through rehearsal in which the entire play gets knitted together. |
| 20 | 2 Weeks to Opening | Lights, Crew | Hang Lights | Actors off book please. Italian Run Through, to reduce dead air, and make the actors think and react and act on their feet. |
| 21 | 1 Week to Opening 7th Prod Meeting | Production Team | Area Reports Rehearsal Details Production Week | Stage Manager meets with Director, Lighting Design and Sound Designer to do a "Dry Tech" of the play. This is done over coffee, with scripts, and no actors. |
| 22 | 6 Days before Opening | All Except Costumes | Q to Q | IAP Prod meeting after |
| 23 | 5 Days before Opening | All Except Costumes | Tech | Prod meeting after |
| 24 | 4 Days before Opening | All | Tech/Dress | Prod meeting after |
| 25 | 3 Days before Opening | All | Dress | Prod meeting after |
| 26 | 2 Days before Opening | All | Dress | Prod meeting after |
| 27 | 1 Day before Opening | All | Final Dress Photos | Prod meeting after |
| 28 | Opening | Enjoy | ||
| 29 | Performance Week 1 | Thu, Fri, Sat Performances Photo Call Sat After Performance | ||
| 30 | Performance Week 2 | Wed - Brush up Thu, Fri and Sat Performances Strike after Sat Peformance |